Not a lawyer but an agent and these are some notes below I have picked up about community arrangements in Spain, which may be of help
And if you Google I think you will find a lot more information in English
As you would expect community management appears complicated just like in UK for flats but the basics are relatively straight forward and common sense
And lots of problems arise in UK!!!
If you have someone who lives in your complex it may be a good idea to get him on board to play a role in the management but one owner will have to lead the management......it seems to me that the administrator is not making money out of the job and therefore is not interested
So get rid of him
I would have thought that the technical administration arrangements are already set up and all owners know the rules so it is just a matter of enforcing them
Let me illustrate your problem:
I am a Chartered Surveyor and with my property experience in UK it would be relatively easy to help you to sort out the problems but the cost of paying me would probably be too expensive
If you go to a local lawyer and gave him the job, then that too would be expensive
So you have to do a bit of research and as you have already taken the community you will need a lawyer to ‘ help’ you with the administration as you have to comply with Spanish Law [as you would expect]
In the same way as you would in UK, if you employ a Spanish lawyer you need to know the cost’ in advance’…..this should not be a problem
I suggest that you have a small committee of owners who prepare a plan of action with the aim of getting everything sorted
Bit of work but in the long term you should be able to have a nice well maintained complex
This post is now too long……and bear in mind that my comments are on the information stated on the forum and I am not in full knowledge of all the circumstances
Spanish Horizontal Property Law
In Spain, unless you are buying a detached property or a rural finca there is every chance you will come across a comunidad de propietarios. This is the name given to the organisation comprised of all the owners who have an interest in the complex or development and whose task it is to manage and look after the building and the facilities that your property enjoys along with other properties in the same development. If you buy a property that has any kind of shared facilities such as a pool, gardens, private roads (even the external walls of an apartment block), there will be such a community and you will automatically become a member as you will own proportional share of these areas and facilities.
While you may not relish the thought of annual general meetings with Presidents and treasurers and having to abide by rules and regulations made by the committee, it is actually a very useful and democratic means of managing a complex or development and can even provide a lot of useful information to you before you purchase the property.
The Ley de Propiedad Horizontal or Horizontal Property Law governs such communities and it sets out exactly what is required and how the cost of maintenance and repairs are to be divided among the owners. The first document you should look for before you purchase is the community’s master deed or titulo constitutivo. This will describe each property that forms part of the complex as well as all the facilities shared by the community. It will state what proportion of the cost is allocated to your individual property and to every other property in the community. These costs are decided by reference to the size of the property and any desirable features that may demand a premium. The master deed will also contain the community Statutes estatutos de la Comunidad which govern how the community will be run in addition to the or interior rules normas de regimen interior which govern the more mundane aspects of living in the community day to day.
When you purchase a property in a community it is essential to ensure, as far as possible, that there are no major repairs likely to be needed in the near future. While new properties will have a guarantee from the developer, older properties will not and the cost will have to be met by the residents. After the expense of purchasing the property you would not like to find that you have to contribute to substantial repairs to an area that is not in the immediate vicinity to your own property and that was not mentioned to you by the agent! One way to avoid this type of problem and perhaps find others would be to ask to look at the libro de actas which is a record of the minutes of the meetings of the committee. From this you should be able to see what problems and concerns the residents have raised with the committee of the comunidad de propietarios at meetings.
When you purchase a property your solicitor will need to obtain a certificate from the President of the community showing the status of your property’s account; if there are any arrears owing to the community from the seller, you will be liable for them up to a maximum of two years. Apart from having the legal authority to collect the community fees, the President also has the power to commence legal proceedings against owners who are in arrears and the courts have established an accelerated procedure to deal with such claims. Sanctions for non-payment can include an embargo being placed on the Inscription of the property at the land registry to prevent a sale and the ultimate sanction is that the property may be seized and sold at public auction!
Decisions about the management of the community are usually made by a simple majority vote, although any change to the Statutes will require the unanimous approval of all owners. Often attendance at the annual general meeting can be a lively affair, with several different nationalities of owners trying to get their point of view across, or asking for improvements to the facilities that they feel would be of benefit. As with any democracy, you have a say in the outcome of the meeting. The ability to challenge decisions is limited to those that are considered to be illegal, contrary to the community statutes or in the event that the decision has such an effect as to seriously damage the owners interests in his property. In these cases the owner can apply to the court for such decisions to be annulled. However, this right to challenge decisions is forfeited if the owner is in arrears with his community fees.
As with all aspects of your property purchase, ensure that your solicitor fully explains how the Horizontal Property Law affects your particular property and development. Make sure that you understand what the implications may be for your intended use of the property and that you understand what will be expected from you.
Bit long winded but hope it helps!